Important Notes
- GeoSC can only process wage payroll hires when the employee will be paid from a GeoSC funding source.
- A new job posting is required for every hiring request.
Hiring Process
- Complete the Wage Payroll New Hire Form
The hiring faculty member or principal investigator (PI) must complete and submit the online Wage Payroll New Hire Form. - Prepare the Job Posting
Create a job advertisement that includes the position duties and description. Enter this information in the form. A sample job advertisement is provided below for reference. - Candidate Application and Hiring
Once the position is posted, the candidate must apply through the University's hiring system. The MatSE Financial Office will process the hire based on the submitted request. - Offer Letter Generation
The system will automatically generate a brief offer letter for the selected candidate. - Acceptance and Welcome Email
After the candidate accepts the offer, University Shared Services will send a welcome email outlining the required onboarding steps. - Onboarding Process
The new hire must complete all onboarding requirements through University Shared Services, including the background check and new-hire documentation. - Start of Employment
The employee may begin working only after all onboarding requirements and other necessary approvals have been completed. - Time Entry and Approval
Wage employees are responsible for entering their hours worked in Workday. The hiring faculty member must review and approve submitted time entries.
Required Training
For Hiring Faculty Members
Manager Learning Path
Provides instructions for approving employee time entries in Workday.
For Wage Employees
Part-Time Non-Academic Learning Path
Explains how to enter and submit hours worked in Workday.
Questions?
If you have any questions about the wage payroll hiring process, please contact Amy Best at alh31@psu.edu